Office Junior

Vacancy Details

This is a Jobs Growth Wales vacancy

Employer Name:

The Performance Factory (Wales) Ltd

Type of vacancy:

Jobs Growth Wales

Location:

Swansea

Closing Date:

08/06/2016

Vacancy ID:

33222

Pay:

National Minimum Wage

Hours of Work:

35 hours per week

Start Date:

16/06/2016

Age Range:

Applicants must be between 16 and 24

Duration of vacancy:

Six month job initially with a view to becoming a permanent position

Careers Wales Admin Ref:

Not specified

Vacancy Description

Occupation:
Administration Assistant
Sector:
Administration, Business and Office Work
The Office Junior is responsible for providing assistance with the general running of the office ensuring the effective running of operations. The Office Junior reports to the Managing Director & Admin/Office Supervisor but assists all members of staff who work with/are employed by The Performance Factory (Wales) Ltd.
Responsibilities:
- Open and route incoming mail, answer correspondence
- Prepare outgoing mail
- Ensure the Offices and Reception Area are kept clean and organised
- Prepare, issue and send out receipts, bill, invoices etc
- May take dictation
- Purchase supplies
- Operate computer terminal to input and retrieve data
- Recording and updating databases
- Filing
- Projects such as gathering information by phone, letter, email or in person
- Photocopying, printing and scanning documents
- Data entry - using various computer packages Word, Excel, PowerPoint
- Taking credit card payments in person or over the phone
Maintain confidential records and files
- Maintain records of decision
- Manage diaries and schedule meetings
- Prepare packages for meetings
- Manning the reception desk
- Greeting and assisting visitors in a friendly and helpful manner
- Answering phones in a courteous manner
- Directing calls and responding to inquiries
- Record massages accurately
- Keep a detailed logbook of call history
- Managing diaries and making appointments
- Help promote the business by: Keeping the company website up-do-date, managing all social media sites, informing local newspapers, magazine and radio stations about forthcoming projects and events
- Perform other related duties as required

Preferred Learning Provider

APPRENTICESHIP LEARNING SOLUTIONS LIMITED (WBL)

Desirable personal qualities

- A love or passion for theatre and the entertainment industry
- Personal experience of the entertainments industry
- Honest and trustworthy
- Respectful
- Cultural awareness and sensitivity
- Flexible
- Demonstrate sound work ethics
- Excellent telephone etiquette
- Proven ability to work in a fast paced environment
- Knowledge of basic mathematical principle
- Able to make quick and effective decisions
- Analytical and problem solving skills
- Effective written communication skills
- Excellent interpersonal skills & team building skills
- Decision making skills
- Effective verbal communication skills
- Attention to detail
- Organisational skills
- Time management skills

Qualification(s) Required

No Minimum Requirements

Welsh Language Requirements

Welsh Spoken Skills: Desirable.
Welsh Written Skills: Desirable.

Interview arrangements

Employer to arrange

Eligibility

Please check that you are eligible to apply for Jobs Growth Wales before applying.
Your application will be refused if you are not eligible.
This vacancy has been placed by the employer in the language of their choice. This means that the vacancy might only appear in Welsh or English.