Vacancy Details

Bookings and Office Administrator

This is a Jobs Growth Wales vacancy

Vacancy ID44287
CW Admin Ref
RegionSouth Central

The Employer

Employer nameCardiff City House of Sport Ltd, Cardiff
LocationCardiff
Exclude the employer's name from advertNo Include

The Vacancy

Vacancy TitleBookings and Office Administrator
Views53
Tagged Words
OccupationAdministration Assistant
SectorAdministration, Business and Office Work
Vacancy description***IMPORTANT INFORMATION***
IMMEDIATE APPLICATION IS ADVISABLE.
TO START AS SOON AS POSSIBLE.
CLOSING DATES & START DATES ARE ONLY A GUIDELINE AND MAY CHANGE
SUITABLE CANDIDATES WILL BE NOTIFIED OF INTERVIEW ARRANGEMENTS AS NECESSARY


The Cardiff City House of Sport is a high quality indoor 3G and multi-sport training facility in Cardiff. Due to recent and further expansion plans, the company is looking to recruit a Bookings & Office Administrator to be based in Main Reception at the Centre.
Booking and Admin Responsibilities Including but not limited to:
* Input bookings onto booking system, following procedures
* Understand and nurture existing client relationships
* Conduct follow-up booking procedures
* Maintain client database records
* Manage and carry out client booking reminders
* Utilise client database to segment and email out marketing documents
* Liaise with clients in regards to payment options
* Handling cash
Invoicing System Including but not limited to:
* Produce invoices for cash / ad-hoc bookings
* Produce monthly invoices
* Chase up unpaid invoices
* Accurately manage invoice scheduling i.e when next client invoice is due.
General Responsibilities Including but not limited to:
* Answering telephone calls
* Manage general email enquiries
* Keeping accurate records of calls and taking messages when required
* Hosting – Tea and Coffee. Facility tours to potential customers
* General office appearance
* Typing all Letters and documentation when required
* Overall responsibility of all office stationery ordering within budget
* Responsibility of handling all daily Mail and Postage
* Filing, shredding
* Good use and understanding of Microsoft Excel, Word and Power Point software
Unsocial Hours
* There will be very occasional requirements to work unsocial hours
Hours of work25
PayNational Living Wage
Number of opportunitiesTotal = 1
Taken = 0
Available = 1
Recycled = 0
OpportunitiesView Opportunities
Training to be providedOn the job training to be provided
Closing date for application27/01/2019
Start Date28/01/2019
Interview arrangementsInterviews to be held at the employers location in Leckwith Cardiff
Who manages the vacancy?Employer

The Applicant

Desirable personal qualitiesCANDIDATE PROFILE • Excellent communication skills and telephone manner • Can work very well both independently and as part of a small team • Computer literate with high attention to detail • Pro-active approach
QualificationsNo Minimum Requirements
Age RangeApplicants must be between 16 and 24
Welsh Language RequirementsWelsh Spoken Skills: No
Welsh Written Skills: No

The Provider

DurationSix month job initially with a view to becoming a permanent position
Please Note:

This vacancy has been placed by the employer in the language of their choice.
This means that the vacancy might only appear in Welsh or English.